How to Email

It’s time you social media DM experts finally got around to writing a proper email. Email is a very common, very valuable method of communication, but a lot of people don’t know how to do it well. We’ll make sure that you do after this assignment.

Go to your Outlook inbox

The first step is to click New Message

The email address you are sending the message to goes in the “To” box

There are two ways to input a destination for the email. You can type in the email address VERY CAREFULLY! If even one letter is wrong, your email could end up being sent to someone you don’t even know, or it could just not go through.

You will also have an address book, which makes it easier to email people you have corresponded with in the past or people who are part of your school community. All of your teachers are already in the address book! All you have to do is start typing in a teacher’s name, and it will pop up.

BE CAREFUL that you choose the right address! When you type in rob, you will also see Mr. Robertson, or another similar name.

If you wanted to send a copy of the email to someone else as well, you could put that in the CC (Carbon Copy) box. (you don’t actually have to do that here, but just so you know)

You can even send a “secret” copy to someone using BCC (Blind Carbon Copy). I use this option when I’m sending a message out to all of the parents in a class. When I do it this way, the parents don’t get to see the names and email addresses of everyone I’m sending the message to, which is super important for privacy reasons.

The next important box is the Subject line. This needs to be kept short and needs to tell the person you are emailing what it is that you are emailing about. You do not write a whole sentence in there, just a few words that tell the person why you’re contacting him/her. Click in the Add a subject box:

MAKE SURE YOU PUT IN THE CORRECT SUBJECT LINE HERE! I’m going to get over 300 emails, so you have to help me out and make sure you do this exactly right or your email will get lost in my cluttered inbox and you will not get the marks!

Your subject line should be your room# and then Outlook Email. (e.g. 601 Outlook Email or 819 Outlook Email, etc.) You can copy and paste the words below and add your room number and a space if it’s easier

Outlook Email

ex:

Next you will greet the person you are writing to. Most of the time, we use the word Dear, but you could also use Hello, or Greetings, or something like that. Again, if it’s easier, you can copy/paste from here:

Dear Mr. Robson,

Leave a blank line and then start writing your email.

For your message, I would like you to tell me about something you’re interested in or something you know a lot about, and why you enjoy it. Tell me all about your favourite video game, book, anime, ice cream flavour, or whatever you want! I want to know a bit more about what you like.

Your message doesn’t have to be more than a few sentences. You could do something similar to this:

Then leave another blank line and sign off. Some common ways of signing off are:

   

You can also use things like Thank you, All the best, See you tomorrow, etc.

Then you’ll leave another blank space and write your name: (just your first name is fine, but you can put the whole thing if you like. Your full name is more formal and sounds more “proper” but you would be more informal and friendly with someone you know.)

Your complete message will look something like this:

If you want, you can take some time to make your message look better by using some of the formatting tools available at the bottom:

Read your message over to make sure that your email makes sense and doesn’t contain any obvious errors. Spelling doesn’t really count for this assignment, but your email will ALWAYS look better if you try to spell things correctly and format everything right.

Once you’re done, click Send!

Once you’ve done that, I will send you a message back, which you will Reply to for the second part of the assignment!

Tell Mr. Robson what's on your mind!